Summer Program Director

Camp Marshall

Job Type

Seasonal Full Time

About the Position

SUMMARY:
The Summer Program Director Is responsible for the programmatic operation and oversight of Camp Marshall’s Summer and Day Camp Programs. Doing this by building a team of eighteen paid staff with additional volunteers to help us deliver program for 24 to 50 persons (depending on the program). At the end of our traditional season (on camp) we lead “teams” in a variety of directions to run “outreach programs” or Day Camps in different congregations around the state.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Pre-Season: Beginning as early as mid-March.
1. Become familiar with the goals and objectives of Camp Marshall, the Camp Commission and program
design. * This can be found on the website and in conversations with the Executive Director.
2. Become familiar with American Camp Association (ACA) standards as they pertain to programming
departments and assist the Executive Director maintain its accreditation.
3. Become familiar with the summer program weeks and program design. Each week will be different,
so it is important to understand the programs and the schedule.
4. Become familiar with the Camp Marshall’s web platform. The ability to create content, write blogs,
post social posts is essential.
5. Assist in the recruiting, application management, hiring, and supervision of Camp Marshall’s seasonal
summer staff, including program staff, counselors, and volunteers.
6. Become familiar with the camps software for processing camper registrations, staff and volunteer
applications.
7. The Program Director may attend job fairs on behalf of Camp Marshall and may participate in staff
interviews (this can be done remotely via zoom).
8. Perform other duties as occasionally assigned by the Executive Director.

Staff Training:
1. Develop a culture of formation: (some of this work will be done prior to people arriving)
a. Do team building when the staff arrive.
b. Make sure staff are welcomed and made to feel at home. Give staff time to share their stories with
each other.
c. Share the Vision/Mission of Camp Marshall. This can be in coordination with the Executive
Director. Ask staff to share their connection to our mission. How is God calling them into this
place?
d. Encourage, invite the staff to consider things we might create digitally, to share the mission of
Camp Marshall in a way that can be shared around the globe.
2. Paperwork: Assist staff in completing certifications, payroll documentation and required forms. All
files, documents etc. will be provided to the Executive Director who is the personnel officer.
3. Skills: Work with the Executive Director or his/her designee to plan and carry out summer staff
training. Ensure that Camp Marshall’s summer staff members are trained for and competent in
assigned program areas including, but not limited to, outdoor skills, boating, swimming, challenge
course, Archery, Arts and Crafts and Music.
4. Build time in the schedule for all staff to learn, rehearse and demonstrate competence in Camp
Marshall’s emergency procedures with emphasis on our waterfront. This will require department
heads such as our Nurse, Executive Director, Site Manager and Waterfront Director be provided time
to teach their segments.
5. Regularly monitor the work of program staff during training; Visit regularly with the Executive Director
about staff performance, staffing needs and strengths.
6. Purchase, inventory and coordinate program supplies and equipment, and submit appropriate
receipts and documentation to the Executive Director.
7. Communicate with both staff and volunteers prior to staff training to be sure both teams are aware of
their schedules, volunteers have confirmed their roles etc.
8. Review Grace Camp needs, drivers, schedules, communication with families etc.
9. Perform other duties as assigned by the Executive Director.

Summer Sessions:
1. Schedule, plan, and coordinate summer camp programs including weekly schedules, environmental
education programs. Lead staff meetings in coordination with the Executive Director. Communicate
feedback to the Executive Director or his designee.
2. Confirm staff are making daily checks of the camp equipment for safety, cleanliness, and good repair.
3. Work with staff and volunteer chaplains to plan “Life Together Time” (LTT) as part of Camp Marshall’s
summer program. During Family Camp / Clergy will be asked to facilitate a bible study for the
parents/adults with program staff leading a “youth group” style meeting.
4. Communicate professionally with staff members and parents. Work with the Executive
Director/Assistant Director to communicate with parents/guardians regarding camper concerns,
feedback, discipline, or behavioral contracts.
5. Assist staff members as necessary to fill needs that arise at camp.
6. Manage staff schedules. This will include schedules for Day Camps (outreach programs), youth
programs and our Family Camps. The Executive Director is a resource to help with all of this.
7. Coordinate campfire and evening programs.

Requirements

JOB QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


COMPLETE ALL NECESSARY STEPS IN THE APPLICATION PROCESS:

This includes but is not limited to; (See camp policies for complete list on the web page).

  1. A complete job application with references. 

  2. Signed contract or “letter of agreement”

  3. A complete criminal background sex offender registry check

  4. Be fully vaccinated for COVID 19 prior to arriving at Camp.


SUPPORTING THE MISSION OF CAMP MARSAHLL:

     1. Encourage spiritual development in people of all ages; lead staff in forming a community of faith          and worship.

     2. Communicate professionally and effectively with guests, staff, and members of the diocese, orally           and in writing.


EDUCATION and or EXPERIENCE

1. Minimum two years college education or related work experience. Bachelor’s degree from a four-      year college or university and one or more years of experience in a professional camping      organization preferred. Current certifications in CPR, First Aid, AED, and Challenge Course. Food      Handlers Permit and Safe Church training or willing to obtain.

2. Demonstrate maturity and experience with camp programming.,

3. Be over 25 years of age during the summer camp season for which you are applying.

4. The ability to achieve and maintain lifeguard certification and Wilderness First Aid (or Wilderness      First Responder) certification. *It should be noted that this position can be held if you do not hold      these certifications. However, these are important certifications for the summer program (i.e. we are      a waterfront camp) so not holding these will require a greater emphasis on recruiting and retaining      persons with these certifications.


REASONING ABILITY

1. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to      interpret an extensive variety of technical instructions in mathematical or diagram from and deal      with several and abstract variables.

2. Manage time and prioritize goals without regular supervision.


PHYSICAL DEMANDS:

The person hired for this position must be able to: physically walk around the 27-acre site of Camp Marshall. Physical aspects of the job include the ability to hear, see, and respond to emergencies as they arise on the camp site.


1. Have a willingness to live in a camp setting and work irregular hours delivering camp programs in a      rustic facility, operate with daily exposure to varying weather conditions.

2. Have a willingness to participate in Day Camps, that are held in different parts of the Dioceses of      Montana, live in housing provided by local congregations, and adapt to the day camp schedules      when on the road.


WORK ENVIRONMENT

1. While performing the duties of this job, the employee is regularly exposed to outside weather      conditions. The noise level in the work environment is usually moderate. The work environment      characteristics described here are representative of those an employee encounters while      performing the essential functions of this job. This is not necessarily an exhaustive list of all      responsibilities, skills, duties, functions of this job. While this job description is intended to be an      accurate reflection of the current job, management reserves the right to revise the job, work      schedule, and or to require that other different tasks be performed when circumstances change      (e.g., emergencies, changes in personnel, workloads, equipment break downs camp closures arise).

2. Reasonable accommodations may be made to enable individuals with disabilities to perform the      essential functions.

About Camp Marshall

Mission of Camp Marshall:
We are a vital part of the body of Christ, a Church which is loving, growing, vibrant, relevant, and effective. We extend the love of Christ through the sacraments, relationships, and our communities.

Camp Marshall is a ministry of the Episcopal Diocese of Montana. Reflecting the basic principles of the Christian Faith. Camp Marshall provides quality programs and facilities that promote positive character development. All people in the employ of the camp are expected to be familiar with and supportive of the basic polity and practice of The Episcopal Church. Further employment privileges and responsibilities are found in the policy and procedures manual provided each employee.