Assistant Dining Hall Services Director

Camp Marshall

Job Type

Seasonal Full Time

About the Position

Job Title: Assistant Dining Hall Services Director
Department: Camp Marshall

Immediate Supervisor: Executive Director or His/her designee
Exempt Status: FLSA Exempt
Position Status: Seasonal Full Time Employee

Salary Range: $4,025 - $5,175 DOE
Dates of Employment:
May 31st – August 14th, 2022

Job Description Summary:
The Assistant Dining Hall Services Director is responsible to assist the Dining Hall Services Director in overseeing all aspects of food service at Camp Marshall. This includes, but is not limited to, overseeing all aspects of food service at Camp Marshall for groups ranging from 25 – 85 persons. Ensures that all guests enjoy meals high in variety, aesthetics, nutrition and rich in flavor. Assists in Supervising the activities and training of the food service staff, including sanitation, food preparation, serving and cleaning of the facility (inside and outside appearance).

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Planning & Preparation:
1. Become familiar with the goals and objectives of Camp Marshall, the Camp Commission and program
design. * This can be found on the website and in conversations with the Executive Director.
2. Become familiar with American Camp Association (ACA) standards as they pertain to food service at
camp.
3. Become familiar with the summer program weeks and program design. Each week will be different,
so it is important to understand the programs and the schedule and groups that will be served from
week to week.
a. Plan a menu of nutritious meals for staff orientation and summer camp. This should be a two-week
rotating menu.

Staff Training:
1. Review with the Dining Hall Services Director:
a. Inventory what is in the freezers, pantry, and cooking supplies.
b. Become familiar with food orders/how to make them with our distributer.
c. Become familiar with the menu for staff training and participate in designing the summer menu.
Assist the Dining Hall Services Director with food orders so the kitchen is stocked and ready for the
summer season.
2. Successful completion of staff training: This includes being certified in First Aid/CPR, AED card. (this
can be obtained during staff training)
3. Inventory skills of other staff: Spend time with all of the staff and learn what cooking skills they have.
It is quite possible there will be others on staff who have the skills to help out in the kitchen if needed.
4. Training Peers: During the second week of staff training teach counseling/program staff how the
dining hall works. How staff are to work in the area to include, but not limited to: Cultivating
conversations with campers around; trying new food, portion control, dining hall etiquette and how to
clean up at the end of every meal.
5. Training Volunteers: Train volunteers on how they can help with the dining hall. Setting and clearing
tables, dishes, composing, recycling and generally how to help during the day.

Specific Responsibilities during program weeks:
1. Assist with menu prep, food order, and deliver all meals scheduled on time.
2. Assist with planning and leading kitchen staff/volunteers to be sure all responsibilities of the dining
hall are covered.
3. Assist with communicating with the nurse or registrar for any special dietary needs before campers
arrive. If you are unsure of a camper(s) needs; call the parents and visit with them about their
camper(s).
4. Keep the dining hall clean and presentable at all times.
5. Oversee and evaluate staff that are assigned to you.

Minimum Skills:
1. Helpful to have experience cooking for groups ranging from 25 – 85.
2. Effective at organizing and leading the kitchen staff for the duration of the summer season.
3. Helpful to have experience with menu planning, purchasing and inventory.
a. Able to use recopies to construct shopping lists.
4. Experience with all aspects of expanding or reducing a recipe to feed groups of different sizes.
5. Familiar with special dietary needs such as vegetarian, vegan, celiac diet, peanut allergies etc. look at
the menu you are developing and consider how to plan alternatives to meet special dietary needs.
6. Possesses good character, maturity, adaptability, and is teamwork oriented.
7. Possesses enthusiasm, a sense of humor, patience, and self-control.
8. Is familiar or willing to become familiar with sanitation standards for food handling.
9. Implement emergency procedures as needed and participate in mandatory drills.

1. Food Service
a. Implement the Camp Marshall philosophy and style; nutritious, homemade, and fresh, in cooking,
preparation and serving.
i. Crucial to this point are cooking “from scratch” as much as feasible.
1. Serving freshly baked bread daily.
2. Offering vegetarian food options at all meals
3. Responding to guests’ dietary restrictions whenever possible,
4. Maximizing the amount of fresh, unprocessed, and organic ingredients used.
b. Develop menus with input from kitchen staff to ensure a variety of meals are appropriate for the
groups that are coming.
i. Menus will be completed two weeks in advance and presented at staff meetings when the two
weeks out numbers are presented for each group served. The goal is to allow feedback from
the Administrative Assistant, Nurse, Program Director provide feedback if they are aware of
any specific group needs.
1. All items listed on the menu must have a specific recipe to follow.
2. Exception: soups and/or side dishes intended to utilize leftovers and perishable items.
ii. Sample menus for website (for specific group types) to show basic menu choices.
c. Assist with ordering food and kitchen supplies as needed. Keep adequate stores of food staples,
ensuring that excess food stuffs are utilized. Maintain an adequate supply of kitchen disposable
plates, utensils, paper products, (in case the sanitizer breaks) cleaning supplies for dining hall and
sanitizing chemicals.
2. Dining Hall
a. Assist with leading kitchen staff in preparing, serving, and cleaning up from assigned meals.
b. Insure front and side porch and stairwell are swept or blown off daily.
c. Assist with working with the Program Director to assure there is a plan for chairs to be stacked at
the end of dinner each day so the floor can be swept and moped.
d. Dining hall will only be set up for the number of campers/guests at camp in addition to enough
seating for staff.
e. Responsible to see Kitchen Staff will be responsible:
i. To sweep under tables and all facility set up. (salad bar, cereal bar, bathrooms, serving line.
ii. To spot mop around tables, salad, and beverage bar, return line for dishes and where needed.
iii. To sweep and mop out every night, kitchen, and dry goods area.
iv. Keep dining hall and surrounding porch neat, clean and in orderly condition.
f. Report any maintenance issues to the Site Manager and Executive Director.
3. Administrative:
a. Maintain a safe and healthy food preparation environment, adhering to the basic standards
outlined by Lake County Health Department, the American Camping Association, and other
regulatory agencies.
b. Assist with keeping detailed logs of all equipment function, including temperature logs. Ensure
that records are accurate, up-to-date, and immediately accessible.
c. Act as supervisor for all kitchen-related staff:
i. Create work schedules two weeks out and posted in kitchen.
ii. Insure there is a menu for staff to work from with supplies needed to cook what is on the menu
with access to recopies used to make the food order(s)
iii. Ensure that all food service staff maintain current Serve Safe Food Handlers Card.
1. This will include summer staff and volunteers who may be asked to help in the kitchen.
iv. Staffing: The Assistant Dining Hall Services Director is considered as Assistant to the Head
Cook When building staffing schedules the following ratios are helpful to work with when
planning. The below is a guideline – it is important to communicate if there is a potential
shortage of staff so adjustments can be made.
1. Specifically, groups of 10 or less will be solely maintained by the Head Cook
2. Groups of 10 – 25; one additional staff person
3. Groups of 25 – 50; 2 additional staff persons
4. Groups of 50 – 75; 3 additional staff persons
5. Groups of 75 – 85; 4 additional staff persons
6. Any exception must be approved by the Executive Director.
4. Budget
a. Continuously strive for the responsible expenditure of monies
b. Look for food products in season; fresh and inexpensive and can be frozen for future use.
c. Expect vendors to disclose prices of products while making food orders.
d. Purchase food strategically to leverage the value of sale prices.
e. Keep excellent records of food purchased and stored.
i. Inventory control list maintained for frozen goods, dry goods, fresh produce, spices, and all
chemicals, paper/plastic products.
ii. Any purchases made off the camp must be verified into inventory by another member of the
kitchen staff against the original receipt. (not a family member)
f. Work closely with kitchen staff to assure production is within norms of group size and not cooking
extra for departure from camp.
g. Under no circumstance is the Assistant Dining Hall Services Director to order anything from a
vendor or store for a staff person.
5. Work with the executive Director to learn how the food service budget was crafted with an
understanding of the expected cost per-meal. Communicate consistently with the Executive Director
how expenses are aligned with budgeting goals.
6. Additional Duties:
a. Support and participate in summer camp staff meetings, special programs (birthday cakes, etc.)
evening program requests such as s'mores.

Requirements

JOB QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


COMPLETE ALL NECESSARY STEPS IN THE APPLICATION PROCESS:

This includes but is not limited to; (See camp policies for complete list on the web page).

a. A complete job application with references.

b. Signed contract or “letter of agreement”

c. A complete criminal background sex offender registry check

d. Be fully vaccinated for COVID 19 prior to arriving at Camp.


SUPPORT THE MISSION OF CAMP MARSHALL:

1. Encourage spiritual development in people of all ages; lead staff and campers in forming a community of faith and worship especially with an eye on expression through the media of arts and or crafts.

2. Communicate professionally and effectively with guests, staff, and members of the diocese, orally and in writing.


EDUCATION and or EXPERIENCE

1.  Minimum one year of college education or related work experience.

2.  Experience planning meals and cooking for large groups.

3. Ability to work with little or no supervision. Self-motivated.

4. Current certifications in Serve Safe (food manager) CPR, First Aid, AED,

5. Safe Church training or willingness to obtain during staff training.

6. Demonstrate maturity and experience with camp programming.

7.  be over 21 years of age during the summer camp season for which you are applying.


REASONING

Ability to define problems, collect data, establish facts, and draw valid conclusions.

1. Manage time and prioritize goals without regular supervision.

2. Ability to estimate quantities (servings per-person) and calculate / adjust menus to accommodate groups on camp.


SUPERVISORY RESPONSIBILITIES

Directly supervises two to eight staff who may be working in the kitchen at any time during the summer. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include working with the Executive Director, or his/her designee in training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. When needed, work with the Dining Hall Services Director or Executive Director or the who is also the Personnel Officer to work through any kitchen staff issues.


PHYSICAL DEMANDS:

1. The person hired for this position must be able to:

2. Receive commercial food / supply orders in original containers.

3. Willingness to live in a camp setting and work irregular hours delivering camp programs in a rustic facility, operate with daily exposure to varying weather conditions.

4. Physical aspects of the job: ability to lift and carry 50 pounds including food, supplies and equipment.

5. Visual and auditory ability to respond to hazards of the site and to camper/staff behavior.

6. Physical mobility and endurance to perform tasks while standing for long periods of time.

7. Ability to provide first aid and to assist campers and staff in an emergency.


WORK ENVIRONMENT

1. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This is not necessarily an exhaustive list of all responsibilities, skills, duties, functions of this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job, work schedule, and or to require that other different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workloads, equipment break downs, are a few examples).

2. The work area is confined to the kitchen and dining hall areas. Work areas are confined and shared with other staff working in the kitchen.

3. Staff are expected to work with vendors or food delivery.

4. While performing the duties of this job, the employee is regularly exposed to kitchen heat which may exceed temperatures by 10 – 20 degrees above outside temperatures. The noise level in the work environment is usually loud with exhaust fans.

5. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Camp Marshall

Mission of Camp Marshall:
We are a vital part of the body of Christ, a Church which is loving, growing, vibrant, relevant, and effective. We extend the love of Christ through the sacraments, relationships, and our communities.

Camp Marshall is a ministry of the Episcopal Diocese of Montana. Reflecting the basic principles of the Christian Faith. Camp Marshall provides quality programs and facilities that promote positive character development and provide opportunities to encounter God. All people in the employ of the camp are expected to be familiar with and supportive of the basic polity and practice of The Episcopal Church. Further employment privileges and responsibilities are found in the policy and procedures manual provided each employee.